Connecting Your Calendar

Why Connect Your Calendar?

Connecting your calendar to TutorLingua helps you:

• Prevent double-bookings - Your busy times are automatically blocked
• See everything in one place - TutorLingua bookings + personal events
• Stay organized - All your commitments visible at a glance

Supported Calendars

TutorLingua integrates with:

• Google Calendar - Personal and Google Workspace accounts
• Microsoft Outlook - Personal and Microsoft 365 accounts

Connecting Google Calendar

Step 1: Start the Connection

1. Go to Settings > Calendar
2. Click "Connect Google Calendar"
3. A popup window will open

Step 2: Sign In to Google

1. Choose your Google account
2. Review the permissions TutorLingua requests
3. Click "Allow"

Step 3: Confirmation

The popup will show "Connected!" and close automatically. Your Google Calendar is now synced.

Connecting Outlook Calendar

Step 1: Start the Connection

1. Go to Settings > Calendar
2. Click "Connect Outlook Calendar"
3. A popup window will open

Step 2: Sign In to Microsoft

1. Enter your Microsoft email
2. Enter your password
3. Review the permissions
4. Click "Accept"

Step 3: Confirmation

The popup will show "Connected!" and close automatically. Your Outlook Calendar is now synced.

How Calendar Sync Works

Blocking Busy Times

When your connected calendar has an event:

• That time slot is automatically blocked
• Students cannot book during that time
• You don't need to manually update availability

What Gets Synced

| From Your Calendar | To TutorLingua | |-------------------|----------------| | Event times | Blocked as unavailable | | Event titles | Shown in your calendar view | | All-day events | Full day blocked |

What TutorLingua Creates

| TutorLingua Action | To Your Calendar | |-------------------|------------------| | New booking | Calendar event created | | Booking cancelled | Event removed | | Booking rescheduled | Event updated |

Viewing Your Calendar

Go to Dashboard > Calendar to see:

• Yellow - TutorLingua bookings
• Blue - Google Calendar events
• Purple - Outlook Calendar events
• Gray - Manually blocked times

Calendar Views

Switch between:

• Month view - Overview with booking indicators
• Week view - Hourly time grid
• Day view - Detailed daily schedule

Blocking Time Manually

Sometimes you need to block time that's not on your external calendar:

1. Go to Dashboard > Calendar
2. Click on an empty time slot
3. Add a label (optional)
4. Save the blocked time

Use this for:

• Lunch breaks
• Admin time
• Buffer between lessons

Disconnecting a Calendar

To disconnect:

1. Go to Settings > Calendar
2. Find the connected calendar
3. Click "Disconnect"
4. Confirm the disconnection

Note: Disconnecting removes the sync but doesn't delete any existing bookings or events.

Multiple Calendars

You can connect both Google and Outlook if you use both:

• All busy times from both are blocked
• TutorLingua bookings appear in both
• Great for tutors with work + personal calendars

Troubleshooting

Calendar not syncing

Try these steps:

1. Disconnect the calendar
2. Clear your browser cache
3. Reconnect the calendar
4. Allow all requested permissions

Events not showing

• Sync can take up to 15 minutes
• Check that the calendar is selected in your settings
• Ensure the event isn't marked as "Free" time

Double-bookings still happening

Verify:

• Calendar is connected (green status in settings)
• Events are marked as "Busy" not "Free"
• Sync completed before student booked

Privacy & Data

TutorLingua only accesses:

• Event times (to block availability)
• Event titles (to display in your calendar)

We never access:

• Event descriptions
• Attendee lists
• Email content
• Other Google/Microsoft data

Next Steps

• Set up your weekly availability
• Test blocking time manually
• Book a test lesson to see it appear on your calendar